I am the sole GIS manager for an organization of approximately 200 individuals that perform engineering assessments and collect other data to prepare for and respond to natural disasters. Most do not have any GIS experience. My supervisor wants to send them with an ArcMap template that they can fill in as needed. A topographic base map and style sheet are easy enough to send along, but I am wondering if it is possible to include a drop-down menu with preloaded options in the layout mode. The only way I can think of to do this is to use "Insert Object > Excel Document" and include this on the template.
As an alternative to ArcGIS Desktop, I find ArcGIS Collector App to be the easiest software for working with field crews for emergency management, it's a quick and easy learning curve and can be set up to collect using a celluar network or offline. There are already templates available for emergency management, but creating your own to meet your needs is not difficult.