We have a small collection of hardcopy maps, in the low hundreds, to catalogue and file into long term storage and are looking for lightweight guidelines and tools to do this in a way that will benefit future staff who aren’t going to remember “Oh yeah, the 1990s land negotiations! Those maps are in the cabinet behind the paper storage in the basement”.
We’re under strong pressure to “get those old pieces of paper out of here” to make way for desks and people and don’t have the time or budget to invest in a real library system. The solution of the day is to create a spreadsheet with a half dozen home-baked field names and a hyperlink to a photo or scan in the file-system. This would be a step or two above musty cabinets on the other side of the building but is a fragile solution.
Can you suggest something that might bridge the gap between home made spreadsheets and real catalogue created by a map librarian?